Technical Report Cover Letter Sample
Professional Report Cover Page Templates
Free Editable Report Cover Page Templates for Business DocumentsFirst impressions are critical, especially in the corporate world. When you present a business report, the cover page is the first thing that is seen by your reader, typically right before the table of contents. For this reason, it is important to create a cover design that is clean, professional, and appropriate for the subject matter.
- Author’s Title
- Company Name/Logo
- Date of Completion/Submission
- A Brief Description of the Report
Creating Professional Cover Pages for ReportsThe report cover page is your opportunity to showcase what the report is all about. To create a cover page that really stands out, pay close attention to the following areas: Style: As mentioned earlier, the cover page should be a reflection of what is inside the document. For example, if it is an annual financial report, you would probably want to stick with something clean and professional. On the other hand, if you are preparing a research report about climate science, you may want to include more color and flare. Images: Choose images that complement the report cover page design. For a corporate annual report, the company logo may be all you need. For a scientific research report, you may want to add a flashier cover image, such as a globe, body of water, or nature scene. Brand: The cover page of your report should have a style, color scheme, and font type that are consistent with your company brand. Any images you add should also be consistent with your corporate identity. Title/Subtitle: Your report title and subtitle (if you have one) should be compelling and grab the reader’s attention, making them want to dive deeper into the body of the report. Layout: The layout design of the report cover page is where you bring all the elements together. The colors, images, and text should blend together seamlessly to produce a professional and attractive design.
Microsoft Word Cover Page TemplatesMicrosoft Word comes with several pre-formatted cover page templates; the exact number varies depending on which version of Word you have. If you are good with design, you can utilize one of the templates within Word as a starting point to develop the cover page for your business report. To add a cover to your document, go to Insert > Cover Page, then pick from one of built-in examples. Our cover pages are designed to allow users to easily create professional looking business report covers. They can be used for a variety of purposes, including, but not limited to:
- Corporate Annual Reports
- Corporate Book Covers
- Marketing Reports
- Technical Reports
- Professional Research Reports
- Financial Reports
- Progress Reports
- Audit Reports
- Lab Reports
- Test Reports
- Project Title Pages
- Proposal Cover Pages
- Letters of Submittal
Free Report Cover Page ExamplesOur cover page gallery below contains templates with very formal and professional designs. Each report cover page template is designed using Microsoft Word with U.S. letter size. If you are in Europe, you can easily change the page size to A4. If you are looking for a template that is less formal, feel free to check out our other free cover report templates (APA format, creative designs, and more).
Annual Report Cover Page
Word document for financial report cover, blue color theme.
Purple pattern formal design
Professional and elegant cover page sample with neutral corporate design. Easily change pattern color to match your corporate style.
Blue Annual Report title page template
Generic report cover template with multi-purpose flexible corporate design.
Formal Design with blue vertical lines
Neutral formal corporate cover layout. The color of blue sidebar can be easily changed to match your corporate style.
Dark Blue Weaves Research Report
Research report cover sample idea with curvy design element for report header.
Purple circles Abstract template design
Geometrical simple design with half-circles in the header and footer.
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Formal title page template
Very simple basic corporate cover page.
Letters are usually brief messages (one to two pages) sent to recipients that are often outside the organization. They are often printed on letterhead paper and represent the business or organization. While e-mail and text messages may be used more frequently today, the effective business letter remains a common form of written communication. It can serve to introduce you to a potential employer, announce a product or service, or even serve to communicate feelings and emotions. We’ll examine the basic outline of a letter and then focus on specific products or, if for a college course, writing assignments.
All letters have expectations in terms of language and format. The audience or readers may have their own ideas of what constitutes a specific type of letter, and your organization may have its own format and requirements. This chapter outlines common elements across letters, and attention should be directed to the expectations associated with your particular writing assignment. There are many types of letters, and many adaptations in terms of form and content, but in this chapter, we discuss the fifteen elements of a traditional block-style letter. Letters may serve to introduce your skills and qualifications to prospective employers, deliver important or specific information, or serve as documentation of an event or decision. Figure 3 demonstrates a cover letter that might introduce a technical report to its recipient.
Figure 3. Sample cover letter (click image for an accessible PDF)
Strategies for effective letters
Remember that a letter has five main areas:
- The heading, which names the recipient, often including address and date
- The introduction, which establishes the purpose
- The body, which articulates the message
- The conclusion, which restates the main point and may include a call to action
- The signature line, which sometimes includes the contact information
Always remember that letters represent you and your company in your absence. In order to communicate effectively and project a positive image, remember that
- your language should be clear, concise, specific, and respectful;
- each word should contribute to your purpose;
- each paragraph should focus on one idea;
- the parts of the letter should form a complete message;
- the letter should be free of errors.
Letters with specific purposes
Cover letters. When you send a report or some other document to your supervisor, send it with a cover letter that briefly explains the purpose of the report and your major findings. Although your supervisor may have authorized the project and received periodic updates from you, s/he probably has many other employees and projects going and would benefit from a reminder about your work.
Letters of inquiry. You may want to request information about a company or organization such as whether they anticipate job openings in the near future or whether they fund grant proposals from non-profit groups. In this case, you would send a letter of inquiry, asking for additional information. As with most business letters, keep your request brief, introducing yourself in the opening paragraph and then clearly stating your purpose and/or request in the second paragraph. If you need very specific information, consider placing your requests in list form for clarity. Conclude in a friendly way that shows appreciation for the help you will receive.
Job application letters. Whether responding to job announcements online or on paper, you are likely to write a job application letter introducing yourself and your skills to a potential employer. This letter often sets a first impression of you, so demonstrate professionalism in your format, language use, and proofreading of your work. Depending on the type of job you are seeking, application letters will vary in length and content. In business, letters are typically no more than one page and simply highlight skills and qualifications that appear in an accompanying resume. In education, letters are typically more fully developed and contain a more detailed discussion of the applicant’s experience and how that experience can benefit the institution. These letters provide information that is not necessarily evident in an enclosed resume or curriculum vitae.
Follow-up letters. Any time you have made a request of someone, write a follow-up letter expressing your appreciation for the time your letter-recipient has taken to respond to your needs or consider your job application. If you have had a job interview, the follow-up letter thanking the interviewer for his/her time is especially important for demonstrating your professionalism and attention to detail.
Letters within the professional context may take on many other purposes, but these four types of letters are some of the most common that you will encounter. For additional examples of professional letters, take a look at the sample letters provided by David McMurrey in his online textbook on technical writing: https://www.prismnet.com/~hcexres/textbook/models.html
Chapter Attribution Information
This chapter was derived from the following sources.